How to Store and Handle Thermal Labels to Prevent Fading

Thermal labels are convenient, fast, and efficient, but without proper care, they can fade, darken, or lose readability long before their intended use. Whether you use direct thermal labels for shipping or thermal transfer labels for long-term applications, proper handling and storage are essential for consistent print quality and durability.

In this guide, we’ll walk through the key steps to protect your investment and maintain crisp, scannable labels.

1. Store Labels in a Cool, Dry Place

Heat and humidity are the biggest enemies of thermal paper.
Keep your label rolls stored between 60°F–77°F (15°C–25°C) and below 60% relative humidity to prevent chemical reactions that cause premature darkening or fading.

Avoid placing them near:

• Printers or other heat sources

• Direct sunlight

• Windows or HVAC vents

💡 Pro tip: Store unused rolls in resealable bags or their original packaging to maintain consistent moisture levels.

2. Avoid Crushing or Warping the Rolls

Labels stored under pressure or uneven surfaces may peel, wrinkle, or jam in your printer.
Keep rolls upright, flat, and away from stacked heavy objects. When storing multiple rolls, use clean shelves and avoid direct contact with dusty or greasy surfaces.

If your labels were compressed during shipping, allow them to rest for a few hours before printing. This helps them return to their natural shape.

3. Handle Direct Thermal Labels with Care

Direct thermal labels react to heat and friction. Even the warmth from your hands can cause smudges over time. Always:

• Handle labels by the edges

• Avoid touching the printable surface

• Keep rolls in their boxes until ready to use

If your workspace gets hot, consider switching to thermal transfer labels, which use a ribbon and are much more fade-resistant.

🧩 Learn more: Thermal Transfer Labels – Waterproof & Durable White Polyester

4. Clean Your Printer Regularly

Dirt, dust, or adhesive buildup on your GoDEX printer can cause uneven printing or overheating. Every few rolls, use:

• A soft, lint-free cloth

• 99% isopropyl alcohol wipes

• A cleaning pen for the print head

Avoid harsh solvents or spraying liquids directly on the printer.
Regular maintenance not only extends printer life but also improves label contrast and barcode readability.

🧩 Related guide: How to Calibrate Your GoDEX Printer for Perfect Label Alignment

5. Avoid Chemical Exposure

Certain chemicals, especially alcohol, oil, and cleaning agents, can react with the thermal coating, causing irreversible black marks or faded text.
If your labels are used in chemical-heavy environments (e.g., automotive or industrial), choose polyester or synthetic thermal transfer labels for superior chemical resistance.

6. Check Expiration and Use First-In, First-Out (FIFO)

Like ink or toner, thermal labels degrade over time. Always rotate your stock using a First-In, First-Out method.
Most direct thermal rolls have a shelf life of 6–12 months, while synthetic and transfer labels can last for years when stored properly.

✅ Conclusion

Proper storage and handling can double or triple the life of your thermal labels — saving money, time, and frustration.
If you frequently deal with high heat, humidity, or long storage periods, upgrade to GoDEX-compatible polyester or synthetic thermal labels for guaranteed durability.

🛒 Explore durable thermal transfer labels:
GoDEX Thermal Transfer Labels – Waterproof & Durable Polyester →